What's the role?
The Administrative Assistant plays a vital role in ensuring the efficient day-to-day operations of the office while providing essential support across the organization. This position is responsible for managing office logistics, coordinating meetings and travel, and supporting the finance department with administrative tasks.
This is a fixed-term contract position lasting one year, with the possibility of extension.
Who is Hilti?
At Hilti, we are a passionate global team committed to making construction better. As a trusted partner for productivity, safety, and sustainability, we provide our customers innovative solutions that impact the buildings, roads, and infrastructure people rely on every day.
Hilti is where individuals grow lasting careers by exploring possibilities, maximizing their potential, owning their development, and making a real difference every day.
What does the role involve?
- Oversee office supplies, equipment, and inventory management.
- Coordinate meetings, appointments, and travel arrangements.
- Maintain well-organized physical and digital filing systems (contract management, filling/archiving documents and admin files).
- Serve as the first point of contact for visitors and incoming communications.
- Handling incoming and outgoing mails.
- Prepare and process purchase orders.
- Car fleet management.
- Manage indirect procurement activities, with a specific focus on Facilities Management categories, such as maintenance, cleaning and office services.
Hilti has been recognized as the world's 5th best workplace for 2024! We are extremely proud of this global recognition and see this as a testament to our employees across the world who make Hilti a truly great place to work.We will leverage your strengths and match them with the right career opportunities within the organization. We provide you clear success criteria. Together with your team leader you define your individual business and development targets and you receive regular feedback in an ongoing review and coaching process. All team leaders are measured on two criteria: developing people and achieving outstanding results. People development is critical to our success.
What do we offer?
Show us what you’re made of and we’ll offer you opportunities to move around the business – to work abroad, experience different job functions and tackle different markets. It’s a great way to find the right match for your ambitions and achieve the exciting career you’re after.
We have a very thorough people review process, unlike any we know of in any other business. We screen everyone in the company in a yearly career performance matching process. It means we can pair talent with opportunities - developing our people in their current roles or challenging them to work in new ways or in new places. It’s how we find the right fit and further our teams personally and professionally.
What you need is:
- Proven experience in office administration.
- Proficiency in Microsoft Office Suite (especially Excel)
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills in Croatian; good proficiency in English.
- High attention to detail and accuracy.
- Ability to handle confidential information with discretion and integrity.
Why should you apply?
We will leverage your strengths and match them with the right career opportunities within the organization. We provide you clear success criteria. Together with your team leader you define your individual business and development targets and you receive regular feedback in an ongoing review and coaching process. All team leaders are measured on two criteria: developing people and achieving outstanding results. People development is critical to our success.
Hilti is an equal opportunity employer.