Business Operation Assistant
The Indirect Procurement & Office Coordinator plays a key role in ensuring effective indirect procurement, smooth office operations, reliable administrative support, and disciplined payment and asset coordination.
What You'll do
- Coordinate indirect procurement activities covering business travel, company events, office services, facilities, supplies, and other business support requirements.
- Understand stakeholder requirements and proactively identify appropriate sourcing and service solutions.
- Source and evaluate suppliers, obtain and compare quotations, support commercial negotiations, and coordinate supplier selection in line with internal approval requirements.
- Manage supplier relationships and follow up on service quality, delivery, commercial conditions, and issue resolution.
- Maintain appropriate procurement documentation and ensure compliance with internal procurement and approval processes.
- Coordinate assigned ICS and compliance activities, including execution, documentation, control evidence, and timely follow-up of identified actions.
- Perform assigned Concur audit activities, review travel and expense documentation, identify exceptions, and follow up with relevant stakeholders.
- Identify opportunities to improve procurement efficiency, service quality, cost effectiveness, and internal processes.
What You’ll Bring
- Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, Procurement, or a related field.
- 3–5 years of relevant experience in indirect procurement, office management, business administration, finance administration, or a similar coordination role.
- Practical experience in supplier management, sourcing and quotation comparison, payment coordination, office operations, and/or fixed asset management.
What’s In It for You
Learning and Development - We provide many opportunities for you to grow personally and professionally, including our internal development programs, in-house learning academy, mentorship programs as well as attending a training program at our World class training center in Kuala Lumpur
Create your Future - explore your career path with Hilti! Work abroad, experience different job functions and tackle different markets
Drive Impact - Build a better future for your community by taking two days paid time off to volunteer for non-profits of your choice.
Wellbeing - Our team members’ physical and emotional well-being is a priority. We offer comprehensive well-being programs and support
A diverse and inclusive culture - Diversity, Equity and Inclusion a part of everything we do and is an ongoing commitment for us.
Why Hilti
Hilti is a global leader in construction innovation, with more than 34,000 team members across 120 countries. Guided by our purpose, Making Construction Better, we’re driven to keep learning, growing, and finding new ways to make a lasting impact. Here, you’ll be empowered to use your strengths, work with a global and inclusive team, and take on meaningful challenges. At Hilti, you’ll have the chance to make your ideas, achievements, and growth real through purpose, passion, and teamwork.
Commitment to Inclusion
At Hilti, inclusion is a key focus in how we work, lead, and grow together. We are committed to embracing diversity of thought and creating an environment that is inclusive of everyone, everywhere. We continuously strive to ensure every voice is valued and every team member feels empowered to contribute. By building on this foundation, we strengthen our teams, our innovation, and our impact, making construction better together.
Business Operation Assistant